Office Administrator

The ideal candidate will play a key role in the efficiency of daily administration office operations with a focus on the management of the logistics operations. From scheduling collections and deliveries, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities:

Logistics

• Responsibility to Co-ordinate and manage various aspects of logistics
• Prepare delivery documentation for all national and international shipments
• Liaise with customers, suppliers & relevant bodies/departments regarding international collection and deliveries to ensure that all relevant paperwork is in place & movement takes place in a timely manner
• Collaborate with suppliers and vendors to ensure timely delivery of materials and products
• Process and track shipments
• Proactively manage and liaise with supply chain to ensure issues are resolved in a timely and professional manner
• Maintain appropriate interpersonal relationships with employees, peers, and business partners.
• Achieve results within quality & time restraints.

Administration

• Provide excellent customer service to our business partners by responding to enquiries and requests in a timely and professional manner
• Maintain all files and documentation to a high standard
• Assist with completion of reports requested by the company directors.
• Process AR invoices and employee expenses promptly, ensuring accurate coding in SAP
• Handle and resolve supplier queries efficiently.
• Preparation of all SEPA bulk supplier payment proposals in compliance with company processes and controls, provide suppliers remittances
• Run aged creditors listing generated in SAPB1 and ensure no debit or overdue balances
• Reviewing and analysing current procedures in order to recommend and implement changes to standardise activities and continuous process improvements
• Ensure adherence to processes in a strong controls environment
• Assist staff with administrative duties as requested

Requirements:

Essential

• Experience in logistics/freight co-ordination
• Excellent Communication Skills, Verbal, Written Computer and Presentational.
• Fluent in spoken and written English
• Demonstrated ability to work independently and as part of a cross-functional team involving production, sales & marketing.
• Excellent level of attention to detail and numerical accuracy essential
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Knowledge of general office machines and telephone system.
• Ability and willingness to work cooperatively with others.
• High degree of discretion dealing with confidential information.
• Ability and willingness to work some early mornings and late evenings.