Office Administrator

The ideal candidate will play a key role in the efficiency of daily administration office operations with a focus on the management of the logistics operations. From scheduling collections and deliveries, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.



  • Responsibility to Co-ordinate and manage various aspects of logistics
  • Prepare delivery documentation for all national and international shipments
  • Liaise with customers, suppliers & relevant bodies/departments regarding international collection and deliveries to ensure that all relevant paperwork is in place & movement takes place in a timely manner
  • Collaborate with suppliers and vendors to ensure timely delivery of materials and products
  • Process and track shipments
  • Proactively manage and liaise with supply chain to ensure issues are resolved in a timely and professional manner
  • Maintain appropriate interpersonal relationships with employees, peers, and business partners.
  • Achieve results within quality & time restraints.


  • Provide excellent customer service to our business partners by responding to enquiries and requests in a timely and professional manner
  • Maintain all files and documentation to a high standard
  • Assist with completion of reports requested by the company directors.
  • Process AR invoices and employee expenses promptly, ensuring accurate coding in SAP
  • Handle and resolve supplier queries efficiently.
  • Preparation of all SEPA bulk supplier payment proposals in compliance with company processes and controls, provide suppliers remittances
  • Run aged creditors listing generated in SAPB1 and ensure no debit or overdue balances
  • Reviewing and analysing current procedures in order to recommend and implement changes to standardise activities and continuous process improvements
  • Ensure adherence to processes in a strong controls environment
  • Assist staff with administrative duties as requested



  • Experience in logistics/freight co-ordination
  • Excellent Communication Skills, Verbal, Written Computer and Presentational.
  • Fluent in spoken and written English
  • Demonstrated ability to work independently and as part of a cross-functional team involving production, sales & marketing.
  • Excellent level of attention to detail and numerical accuracy essential
  • Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
  • Knowledge of general office machines and telephone system.
  • Ability and willingness to work cooperatively with others.
  • High degree of discretion dealing with confidential information.
  • Ability and willingness to work some early mornings and late evenings.

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